Recording &Consent Policy
Official policy guidance for recording, consent, and responsible use of materials across The Global Conservatory. Protecting student safety, dignity, and institutional trust.
No recording without consent. This applies to all sessions, all formats, all participants.
Purpose & Scope
This policy establishes clear expectations for the Conservatory community. Operating online across time zones requires absolute clarity around recording to protect student safety, dignity, privacy, and institutional trust.
Covered Sessions
- Private lessons
- Group classes
- Masterclasses
- Rehearsals
- Advising calls
- Community events
What "Recording" Includes
- Audio recording
- Video recording
- Screen recording
- Screenshots
- Photography
- Clip extraction
Baseline Rule: No recording occurs without consent. If unsure, do not record.
Key Principles
These core principles guide all decisions regarding recording and consent.
Consistency & Fairness
- Consent rules apply equally to faculty, students, guests, and observers
- Consent is never assumed or implied
- Refusal must be respected without penalty
Student Safety & Dignity
- Students are protected from unwanted distribution or misuse
- Special care applies to minors and vulnerable participants
- Privacy and dignity take priority over convenience
Professional Accountability
- Expectations must be stated clearly before recording occurs
- Recordings must be handled professionally and securely
- Violations are addressed through formal reporting
Permission Matrix
Quick-reference guide for recording permissions across different session types.
Private Lessons (One-to-One)
Allowed only with consent from the student (and parent/guardian for minors). Educational review is the typical and accepted purpose.
Key Points
- Student consent required before recording
- Parent/guardian consent required for minors
- Educational review is the primary purpose
- Publishing never allowed without separate permission
Group Classes / Studio Classes
Recording requires consent from instructor and all participants, because other students may be visible or audible.
Key Points
- Instructor consent required
- All visible/audible participants must consent
- Screenshots are treated as recording
- If consent not practical or granted, do not record
Masterclasses & Intensives
Recording requires explicit consent and clear disclosure in advance. Special restrictions apply to observers and participants.
Key Points
- Explicit consent required in advance
- Clear disclosure of recording intent
- Observers may not record or screenshot
- Participants may not publish without separate permission
Rehearsals / Ensemble Sessions
Recording requires consent from the leader and relevant participants. Any distribution outside the group requires additional permission.
Key Points
- Leader/conductor consent required
- Relevant participant consent required
- Internal group use is typical purpose
- External distribution requires separate permission
Meetings / Advising / Internal
Recording requires consent of all relevant parties. These sessions often contain sensitive information requiring additional discretion.
Key Points
- All party consent required
- Often contains sensitive information
- Additional confidentiality expected
- Professional discretion applies
A Private Lessons
Student consent required. Parent/guardian consent for minors. Publishing never allowed without separate permission.
B Group Classes
Instructor and all participant consent required. Screenshots count as recording.
C Masterclasses
Explicit consent and advance disclosure required. Observers may not record.
D Rehearsals
Leader and participant consent required. External distribution needs separate permission.
E Meetings
All party consent required. Additional confidentiality expected.
Policy Details
Consent Requirements
Recording is permitted only when consent is clearly granted, purpose is stated in advance, and distribution rules are understood.
Adults (18+)
- Consent must be explicit and voluntary
- May be given in writing, via message, or through a form
Minors
- Parent/guardian consent is required where applicable
- Additional restrictions may apply to protect minors' privacy
- Any permitted recording should be handled with strict confidentiality
Acceptable Purposes
When consent is granted, recording may be allowed for specific educational purposes.
Storage, Access & Sharing
If a recording exists, it must be handled responsibly with appropriate security measures.
Minimum Expectations
- Store recordings in secure, access-controlled locations
- Share links only with necessary parties
- Avoid public permissions unless explicitly agreed
- Do not forward or repost recordings without permission
Retention & Deletion
- Recordings should not be retained longer than necessary for the stated purpose
- Participants may request deletion where applicable, subject to institutional needs
- Improperly created recordings should be removed promptly once reported and validated
Third-Party Platforms
Using Zoom, Google Drive, YouTube, Dropbox, or other platforms does not change consent requirements.
- A student submitting a public link does not automatically grant permission for Conservatory reuse
- Posting any Conservatory session publicly requires explicit permission
Responsibilities
Faculty Responsibilities
- Disclose recording requests clearly and in advance
- Request consent respectfully (no pressure)
- Allow non-consent without penalty
- Store any recordings securely and limit access
- Avoid public use without explicit permission
Student Responsibilities
- Ask before recording any session
- Do not screenshot or record peers without permission
- Do not publish clips or recordings without permission
- Report concerns promptly and professionally
Parent/Guardian Responsibilities (for minors)
- Support safe online setup and privacy
- Communicate consent clearly when required
- Report concerns through official channels
Reporting, Escalation & Response
If you believe this policy has been violated:
- Step 1: Stop recording or sharing immediately (if you control it)
- Step 2: Document: date, time, platform, what occurred, any links/screenshots
- Step 3: Submit a report via the policy contact form below
- Step 4: The Conservatory will review and route to appropriate leadership
Possible Outcomes
- Removal requests
- Access restrictions
- Program or platform restrictions
- Disciplinary or administrative action depending on severity
Frequently Asked Questions
Can I record my private lesson for practice?
Can faculty record lessons automatically?
Are screenshots allowed?
Can I post a masterclass clip on social media?
What if a recording contains other students?
What happens if this policy is violated?
Policy Questions
For clarification on any aspect of this Recording & Consent Policy, submit your question. We will respond with guidance.
Contact Form
Complete all fields. We will respond promptly.
Questions About This Policy?
We are committed to clarity, respect, and professional integrity. Contact us with any questions about recording and consent.